Embedding a YouTube video in PowerPoint can boost the impact of your presentation by adding dynamic multimedia content.

In this post we’ll explore three different options for embedding YouTube videos in Microsoft PowerPoint with detailed step-by-step instructions.

Keep reading!

Key takeaways

• You have 3 options if you want to add a YouTube video to your PowerPoint presentation.
• Each option has its advantages and disadvantages.
• Embedding YouTube videos with a link is the simplest option but lacks customization
• Using embedding code can a bit more flexible option if you want to add additional controls like a start time.
• Embedding a downloaded YouTube video is the best option if you need to present without the Internet access.

Option 1: Using the YouTube Link

This option comes with no customization options. If you want more control of customizing the video appearance of the video jump to Option 2: Use the video embed code.

Here are the steps:

1. Get the link to the video you’d like to insert

Visit YouTube and copy the link to the video you’d like to add to your presentation.

2. Insert Video

Launch PowerPoint and navigate to the slide where you want the YouTube video to appear.

Go to the Insert tab in the PowerPoint toolbar.

Click on Video > Online Video.

3. Paste YouTube Link

Go to YouTube, find the video you want to embed, copy its URL from the address bar, and paste it into the dialog box in PowerPoint.

If you want to customize the start time, use simple YouTube timestamp link creator.

Click Insert (or OK, depending on your version of PowerPoint):

PowerPoint will create a video placeholder on your slide. Resize and reposition it as desired.

4. Adjust Playback Options

Select the video, then go to the Playback tab.

Choose options like Start Automatically or Start On Click.

5. Test the Video

Start the slideshow and test that the video plays as expected. You’ll need an internet connection to stream the video.

Option 2: Using YouTube Embed Code (For More Control)

If you want more options to control the appearance of the embedded video (like mute audio or specific start or end times), you may want to use a YouTube video embedder, so you don’t have to tweak the embed code on your own.

Depending on your version of PowerPoint, some of the video control options may get blocked.

1. Get the link to the YouTube video you’d like to embed

Go to the YouTube video you want to embed and copy the link.

2. Get the Embed Code

You can get the embed code directly from YouTube by clicking Share below the video.

Or use a YouTube Embedder tool to automatically generate the code with the desired customization options.

3. Insert Video with Embed Code

In PowerPoint, go to the Insert tab, select Video > Online Video.

Paste the embed code directly into the dialog box.

Note that the additional options like the ‘mute’ or ‘hide controls’ may or may not work depending on your version of PowerPoint.

4. Resize and Position

PowerPoint will create a video box that you can resize and move as needed on your slide.

5. Adjust Playback Options

In the Playback tab, set playback options like Start Automatically or Start On Click.

6. Test the Video

Run the slideshow to confirm the video plays correctly.

Option 3: Download and Embed the Video File (for Offline Playback)

1. Download the Video (when applicable)

Please note that downloading YouTube videos without permission is against YouTube’s terms of service.

2. Insert the Video File

Go to Insert > Video > This Device.

Browse and select the downloaded video file.

3. Adjust Video Settings

In the Playback tab, select Start Automatically or Start On Click.

4. Test the Video Offline

Play the slideshow to confirm the video plays smoothly without an internet connection.

Questions? Comments?

We hope this guide will help you effectively embed a YouTube video in PowerPoint and to create a high-impact presentation!

Tell us about your experience with using YouTube video in PowerPoint. Post a comment